We have no requirements to verify the games with the school. Since crews do their own scheduling and usually schedule several years out (picked up a 2013 game this morning), you are stupid if you don't verify with the AD. There are always mix-ups with crew changes or disbanding, changes in athletic directors, etc. Many of our schools will call the crew a week or two before the game as well. We showed up at one game this year that was double booked (unorganized AD) and also got a call early in the week from another school that thought they had us on their schedule. It happens but if either party verifies at least by Monday or Tuesday there is still time to fix things.
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