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Reporting this is definitely the right thing to do. Why is the site admin so chummy with the V coach? I mean, I know it's their job to work with the coaches, but I wouldn't think anyone could possibly infer from that that she should be interfering with your job! Especially since you handled the situation and got the game going.
Tomorrow or the next day, talk to your assignor about the sitch. Figure out how you might handle this next time to get your point across without the situation exploding. I'm not saying that to blame you for what happened! But if something like this does come up again, you'll come out feeling better if you can have some control of the outcome. It sounds like she's got some attitude, and if you can keep her at arm's length, you'll come out ahead.
You know her from work? You'll be seeing her tomorrow? Yikes!
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