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If the sub is just on the way, it's supposed to be an automatic direct "T" charged to the head coach. NFHS casebook play 10.5.3SitB(c).
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I wouldn't split hairs on this one - you are just asking for trouble. If the sub is on his way, just have him enter and get the game going.
I would tell the coach he has 30 seconds. If he insists that he has a minute, my response is going to be, "Coach, by rule you have 30 seconds for a sub." Then I'll turn and ask the table to start the 30 seconds and let me know when I have 10 seconds left.
At 10 seconds I'm going to tell the coach, "Coach, I need a sub now please."
I don't ask the table to use the horn - that is probably a personal preference thing... I want to be in control of the situation and I don't want the other coach making an issue if the sub wasn't right in front of the table when the 2nd horn goes off.
This method has worked for me and I haven't had to give a technical for a substitution since my 1st or 2nd year (when I
didn't inform the coach that he had 10 seconds left).
The others are right too that it is
not a time-out -- the 4 players that are still on the court can stand at the side of the court, but everyone else remains seated.