The rule book answer is in 3-5-7. The only time a conference is authorized during an officials time-out is heat/humidity-coach referee conference-intermission between periods and after try, successful field goal or safety and prior to the succeeding free kick.
The answer that is more sensible to me and the one that I apply, especially during a long injury time out, is to get them off the field.
Your White Hat was correct in his application of the rule. I would agree with you that during a long injury time out get them to the sidelines.
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