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My opinion is that whenever you are delivering bad news like this, do it face to face. You must have seen promise in your fellow official at one time to include him on your crew and it is only right to sit down with him and let him know why the crew has decided to let him go.
If after repeated attempts he won't meet with you or return calls, you have no choice but to send a note explaining the decision.
I would encourage you to share all of the positive attributes that this person has as well as the negatives. This way, he can improve himself and become the type of official you may someday want on your crew.
Good luck.
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