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In my state, the captains and coaches meetings are pretty much a free-for-all. The R on any given night can do it however (s)he wants, whenever (s)he wants. He can decide to meet with each coach individually, or both coaches at once.
It drives me up the wall that the state won't write or enforce standardized mechanics for this kind of stuff. Sadly, the new section in the Officials Manual will not change that.
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