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You said you repeated the change to her and she did not correct you then, so it was official when you recorded it. Once that happens it becomes the responsibility of the other team to catch the unreported substitution. Just because the player was still out on defense doesnt make a difference. Its completely within the other teams right to leave it be until such time as that player makes a play on defense or completes an at bat.
I have had a similar situation where a coach insisted I had taken the wrong substitution. Just as in your situation the coach gave me the change, I recorded it, repeated the change back to them and they just nodded and walked away. If you repeat the change to them and they dont correct an error at that point, it becomes their problem not yours.
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