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I believe the "penalized occurs" refers to when the official scorer makes a change to the official book after the book has met the time frame in Rule 3, Section 2, article 1. At that time, he or she notifies an official and the official assesses a T to the team.
In my underdetstanding, the player does not have to be in the game. They could be sitting on the bench having never played a second in the game when the scorer notices that one of the players has a number that is not in the book. I imagine that this generally only happens with players who get into a game or report to enter a game.
Having said that, if one interprets "requiring the scorer to change a ... number" as only valid if the player enters the game, then you would wait until the player entered or reported. But I do not read it that way.
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