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I would think that the referee for the State Tournament game went and found someone from the state office and asked for a decision. That would be the proper course of action to take.
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I'll agree, this is probably a wise decision to make and you couldn't go wrong by making it.
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I would have done as the referee at the State Tournament did.
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Tell the school AD to sort it out.
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I'm just wondering what your ruling would be if the AD isn't there (it's an away game) and you can't get a hold of your assignor or the state.
Also, suppose this is your first time working for this school. There is a pregnant woman on the bench who seems to be taking charge of pregame discussions, but doesn't ever leave her seat or talk to you. Another person come to the coaches/captains conference. I would just assume she's an AC with a lot of basketball knowledge, wouldn't you?
What are you going to do if you find out at halftime that she is the real head coach?
In my opinion, and this is backed by the rules (not contracts, which we aren't privy to or able to enforce), the team can appoint one person as a head coach. By forcing them to name a person as head coach who isn't able to fulfill all the duties of head coach, you are putting that team at a disadvantage.