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I always get to the table before the clock hits 11 minutes and make sure all the required information is available to the scorer. If I couldn't track down a coach, though, I wouldn't hesitate to make the call.
Worked with some partners last week who go to the table (R only) at about 13 minutes and have the captains meeting afterwards. I like it, in theory, but I like to mark the floor captains in the book, so I'd have to go back a second time.
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