Contacting Partners

[jTheUmp]

I usually email partners about 4-5 days before a game, and confirm details (date, time, location) with them.

I email ADs (and athletic secretaries, if I can find their email addresses... athletic secretaries run the show anyway) on the Monday of the week of the game. (for Monday games, I email on Thursday or Friday before the game). Here's a my email template, replace the capitalized words with details as appropriate:

AD_NAME,
ASSOCIATION_NAME has assigned PARTNER and I to officiate DAY's GENDER's LEVEL's basketball game(s) against OPPONENT.

According to my schedule, the (first) game starts at TIME, and is being played at LOCATION. I plan to arrive at approximately ARRIVAL_TIME.

If there are any last-minute changes, please give me a call at 000-000-0000.

Thanks. I look forward to working at your school.
-jTheUmp

Doesn't matter if I'm the R or the U... about 90% of the time I end up being the one who contacts the school.