How does your Association handle membership directories?

[Barry C. Morris]

Hey everybody! Long time, no see. I haven't posted here in quite a while. I've lurked from time to time over the past couple of seasons but have just been otherwise occupied. I hope you're all doing well. I see a lot of the regulars are still around and there are some new (to me) regulars as well.

I've got a question that I am hoping you all can help me with. I am the president of my official's association for this year. Traditionally, we have had a membership directory professionally printed and bound at a fairly significant cost. This directory contains pictures of each of the officials as well as contact information. We provide these to all of the members as well as coaches and AD's for our schools.

Invariably, there are errors in the information as well as changes to the data as people move or get new phone numbers, work numbers, etc. It is horrible to pay what we do for a product when, a week later, it is already out of date.

We are considering other lower-cost approaches. I have heard that you can print a roster, which could contain pictures, out of the Arbiter software which may satisfy our needs. Our Assigner just began using Arbiter last season so we are not very familiar with its capabilities. If we did something like this, it could be done more than once a year thus containing more accurate data.

Can you all provide some insight and suggestions as to what to do? Do you have any experience using the Arbiter software in such a way? All of your replies are appreciated.

Thanks.